(800) 769-7857
Make room for
better conversations.
Bring your people together. We will take care of getting them there.
Plan Your MeetingThe right people.
The right place.
A productive meeting starts well before everyone takes a seat. Flight timing, hotel locations and ground transportation all shape how your team arrives and how much time you have together.
All Business Class coordinates the travel around your agenda, whether you are gathering a leadership team, bringing remote colleagues together or taking the entire company somewhere new.
One meeting. A lot of moving parts.
We bring them together.
Tell us what the meeting needs to accomplish. We will build a travel plan that supports it.
Flights that fit the agenda
Coordinate arrivals from multiple cities, with time to settle in before the first session and practical options for the trip home.
Hotels & room blocks
Find accommodations that work for your group, location and budget, with rooming details and booking deadlines kept organized.
Destination & venue coordination
Compare destinations and hotel options around access, meeting needs and the experience you want your team to have.
Transfers & group transportation
Arrange airport pickups, hotel transfers and transportation between the places on your schedule.
Executive travel support
Coordinate individual preferences, premium cabins and more involved itineraries for leadership and VIP attendees.
Help when plans change
Keep a dedicated travel contact and access to 24/7 human support when delays, cancellations or last-minute changes get in the way.
A dedicated travel contact. Access to 24/7 human support.
Talk through your plansYour calendar is full enough.
We work alongside executive assistants, People teams and internal organizers. Share the agenda, approval process and traveler list, and we will help turn them into coordinated arrangements.
As the meeting takes shape, your travel manager keeps the travel details connected: who is coming, when they arrive, where they stay and how they get between each stop.
Start with the reason for gathering.
Share the brief
Tell us your dates, possible destinations, approximate group size and what a successful meeting looks like.
Shape the travel plan
Review flight, hotel and transportation options with your budget, agenda and approval requirements in mind.
Bring everyone together
We coordinate the confirmed arrangements and support your travelers as the meeting approaches and the trip unfolds.
Before you
start planning.
Have something specific in mind?
Let's talk through it.
Can everyone depart from a different city?
Yes. We can coordinate individual itineraries from multiple departure cities and plan arrivals around shared meeting times and transfer windows.
Do we need a destination before contacting you?
No. Share your preferred dates, group size, budget and meeting goals. We can help compare destinations and hotel options that make sense for your team.
Can you work directly with our executive assistant or event planner?
Yes. We work with the people already organizing your meeting, following your approval process and coordinating travel around the agenda they provide.
Can you help with a single meeting rather than an ongoing travel program?
Yes. We can support a one-time meeting, retreat or off-site. If your company also needs ongoing travel management, we can discuss that separately.
Let's get your team together.
Tell us where you are in the planning process. Include your meeting dates, possible destinations and approximate group size in the message below.
Prefer to talk? Call (800) 769-7857.